SUMMARY:
Perform diverse administrative and secretarial duties for assigned attorney(s) and/or support staff personnel. These include, but are not limited to: answering, screening and placing telephone calls; handling mail; operating office equipment; taking and transcribing dictation; making travel arrangements; maintaining records; preparing attorney expense reports; photocopying; providing back-up coverage; maintaining attorney calendars; maintaining supplies; completing special projects; assisting paralegals in performing a variety of functions to support attorneys in representing their clients fairly and efficiently.

MINIMUM REQUIREMENTS:

• One (1) to two (2) years of professional work experience - preferably in a law firm
• Proficient with MS Office Suite
• Type a minimum of 75 WPM
• Experience working with databases including Caselogistix a plus
• Familiarity with PACER/ECF a plus
• Excellent communication skills
• Legal Experience preferred
• Familiarity with pleadings and discovery documents helpful
• High School Diploma required; Associate’s degree preferred

• Answer, screen, and direct telephone calls appropriately
• Set up conference calls, schedule appointments, and maintain multiple attorney/team calendars
• Receives and distribute all incoming and outgoing mail, shipments, facsimiles, etc
• Coordinate the preparation of mails, shipments, etc
• Perform transcription of legal documents, correspondence, memos, notes, contracts and briefs
• Review and edit prepared documents for accuracy
• Type memos, re-type notes, and send out necessary documents and emails
• Organize and maintain copies, electronic files and records
• Record time entry and billing when needed; ensure expense reports are filed in a timely manner
• Compile legal documents and briefs; proficiency in Blue Book citation is necessary in some cases
• Maintain and order supplies
• May assist paralegals in performing a variety of functions with regard to any or all of the following: the commencement of new cases; the discovery process; pretrial preparation; trial, post-trial and appellate work; settlement preparation; and general paralegal responsibilities
• Act as a liaison between assigned attorney(s) and co-counsel, opposing counsel, paralegal and other firm attorneys
• Assist with trial preparation, deposition arrangements to include video teleconferencing as necessary
• Perform special projects as needed

Contact: Aaron Wilson