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Career Opportunities at Motley Rice
Mount Pleasant, South Carolina
| JOB TITLE: |
Executive Assistant |
| FLSA: |
Non-Exempt |
| DEPARTMENT: |
General Counsel |
| REPORTS TO: |
General Counsel |
SUMMARY:
Perform diverse administrative and secretarial duties for assigned attorney(s) and/or support staff personnel. These include, but are not limited to: answering, screening and placing telephone calls; handling mail; operating office equipment; transcribing dictation; making travel arrangements; maintaining records; preparing attorney expense reports; photocopying; providing back-up coverage; maintaining attorney calendars; maintaining supplies; completing special projects; assisting paralegals in performing a variety of functions to support attorneys in representing their clients fairly and efficiently.
MINIMUM REQUIREMENTS:
- At least Five (5) of professional experience in an executive assistant capacity; legal experience is not required
- Proficient with MS Office Suite; experience with CMP and Caselogistix a plus
- Type a minimum of 75 WPM
- Excellent communication skills
- Experience with legal documents helpful
- High School Diploma required; Associate’s degree preferred
- Trustworthy and able to keep information incidental to the execution of their duties confidential
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
“Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.
- Answer, screen, and direct telephone calls appropriately
- Set up conference calls, schedule appointments, and maintain multiple attorney/team calendars
- Receives and distribute all incoming and outgoing mail, shipments, facsimiles, etc
- Coordinate the preparation of mails, shipments, etc
- Perform transcription of legal documents, correspondence, memos, notes, contracts and briefs
- Review and edit prepared documents for accuracy
- Type memos, re-type notes, and send out necessary documents and emails
- Organize and maintain copies, electronic files and records
- Record time entry and billing when needed
- Compile legal documents and briefs
- Maintain and order supplies
- Make all travel arrangements, coordinate with other traveling attorneys/staff; ensure expense reports are filed in a timely manner
- May assist paralegals in performing a variety of functions with regard to any or all of the following: the commencement of new cases; the discovery process; pretrial preparation; trial, post-trial and appellate work; settlement preparation; and general paralegal responsibilities
- Act as a liaison between assigned attorney(s) and co-counsel, opposing counsel, paralegal and other firm attorneys
- Assist with trial preparation, deposition arrangements to include video teleconferencing as necessary
- Perform special projects as needed
WORKING HOURS:
Work may require more than 40 hours per week to perform the duties of the position.
WORKING CONDITIONS:
Work is performed in a normal heated or air-conditioned office environment.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
This job description must not be misconstrued as a promise of employment, nor deemed as an employment contract.
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